Archer is an aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sustainable air mobility. We are designing, manufacturing, and operating an all-electric aircraft that can carry four passengers while producing minimal noise.
Our sights are set high and our problems are hard, and we believe that diversity in the workplace is what makes us smarter, drives better insights, and will ultimately lift us all to success. We are dedicated to cultivating an equitable and inclusive environment that embraces our differences, and supports and celebrates all of our team members.
About the Role:
We are seeking a highly organized and proactive individual to join our team as an Office Assistant & Employee Experience Coordinator. This role is crucial in maintaining a smooth-running, efficient, and pleasant work environment for all employees in our new office in São José dos Campos/SP, and also includes the support of all Archer Brazil working remotely.
The ideal candidate will be responsible for various administrative and facilities-related tasks, ensuring our office operates seamlessly daily, and will be responsible to support and coordinate activities related to delivery of workplace experience for our employees in Brazil.
Key Responsibilities:
Provides coordination and administrative support for delivery of Workplace Services. Services include, but are not limited to:
Event Planning and Support
- Conference & Meeting Room Management
- Meeting & Event Management
- Office Supply Management
- Furniture Management
- Space Reset
- Employee Parking
- Visitor Management Workplace Onboarding
Reception and Mail Management
- Manage incoming and outgoing mail and packages
- Sign for and distribute deliveries to the correct recipients
- Greet visitors and direct them to the appropriate personnel or meeting rooms
Facilities Management
- Lead communication for needed maintenance with landlord
- Manage vendors providing services to the facility.
- Oversee office maintenance and cleanliness
- Coordinate with cleaning staff and external maintenance providers
- Report and follow up on any facilities issues or repairs needed
- Organize office supplies inventory and place orders as necessary
Utilities and Services
- Ensure all office utilities are functioning properly (e.g., electricity, heating, air conditioning)
- Manage and replenish office refreshments (e.g., water, coffee, snacks)
- Coordinate with vendors for regular deliveries and services
Administrative & Finance Support
- Assist with basic administrative tasks as needed
- Ensures all billings for business services are invoiced and billed as required
- Coordinate IT setup (buy and mail) for new hires and leavers
- Manage conference room bookings and prepare meeting rooms
- Coordinate office events and gatherings
Employee Experience
- Coordinate office events and gathering
- Developing a great employee experience, implementing & supporting activities such as shipping swags, gifts, etc.
Health and Safety
- Ensure compliance with health and safety regulations
- Assist in implementing and maintaining safety protocols
Communication
- Act as a point of contact for office-related queries
- Liaise between employees and external service providers
- Communicate effectively with all levels of staff regarding office matters
Qualifications:
- High school diploma required; Associate's or Bachelor's degree preferred
- Fluence in both English and Portuguese
- Previous experience in office administration or facilities management is a plus
- Excellent organizational and time management skills
- Strong attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional communication skills, both verbal and written
- Ability to multitask and prioritize in a fast-paced environment
- Problem-solving skills and a proactive attitude
- Customer service-oriented mindset
Archer is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities, and those with sincerely held religious beliefs. Applicants who may require reasonable accommodation for any part of the application or hiring process should provide their name and contact information to Archer’s People Team at people@archer.com. Reasonable accommodations will be determined on a case-by-case basis.
Information collected and processed as part of any job applications you choose to submit is subject to Archer's Candidate Privacy Policy.
Archer is unable to provide work visa sponsorship for this position at the present time.
Archer is proud to be an Equal Opportunity employer committed to diversity and inclusivity in the workplace. All aspects of employment are decided on the basis of merit, qualifications, and business needs. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, national origin, disability status, protected veteran status, gender identity or any other characteristic protected by federal, state or local laws.
Archer Aviation does not engage with external recruiting agencies/individual recruiters with whom it does not have a prior written agreement. Archer reserves the right to make use of any unsolicited resumes that it receives and bears no responsibility for payment of any fees asserted from the use of unsolicited resumes. If you are a recruiting agency or individual recruiter wishing to do business with Archer, please reach out to People@archer.com. All employment processes are managed by the Archer People Team.