Specialist, Invoicing & Master Data Management

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

This position is responsible for managing the invoicing process related to vehicle outbound logistics activities (e.g., transport, handling, storage) and maintaining the accuracy and integrity of master data within relevant systems. The specialist ensures that all vehicle records, carrier billing, and customer-related data are up-to-date, consistent, and compliant with internal and external requirements.  

  Invoicing & Billing Operations

• Generate, validate, and process invoices related to outbound transportation, handling, and yard storage activities. 
• Ensure timely and accurate billing to internal departments, carriers, and/or customers. 
• Reconcile discrepancies between services rendered, carrier documentation, and system data. 
• Coordinate with finance, transport partners, and customer service teams to resolve billing queries or disputes. 

Master Data Management

• Maintain and update master data records for vehicles, customers, carriers, locations, rates, and logistics services. 
• Ensure data integrity across ERP and logistics systems (e.g., SAP, Oracle, TMS platforms). 
• Support change control processes and audit trails for master data updates. 
• Standardize data entry processes and enforce naming conventions and data governance rules. 

System & Reporting Support

• Ensure timely uploads of vehicle data into outbound logistics systems. 
• Create and run routine reports (e.g., open invoices, billing accuracy, master data quality). 
• Monitor KPIs related to invoicing timeliness, data completeness, and error rates. 

Process Improvement & Compliance

• Identify opportunities to automate or improve invoicing and data management workflows. 
• Ensure compliance with financial and operational policies. 
• Assist in internal audits, compliance reviews, or external quality checks. 

 Location & Travel Expectations:

• This role will be based out of the Scout Motors location in Blythewood, SC.  
• This role requires 4-5 days per week in the office, with regular in-person meetings and events. 
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring 

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring: 

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field. An equivalent amount of relevant work experience may be considered in lieu of a degree. Relevant certifications (e.g., APICS, Six Sigma or PMP) are a plus. 
• Minimum of 4 years of experience and strong understanding of logistics invoicing, billing, data administration, ERP master data roles, yard logistics, or a related role, preferably within an automotive, or transport industry.  
• Advanced knowledge in Yard Management Systems,  
• Advanced Microsoft Office Suite (Excel, Word, PowerPoint). 
• Familiarity with vehicle logistics operations. 
• Experience working with third-party logistics providers (3PLs/LSPs) in a collaborative environment. 
• Strong analytical and problem-solving skills. 
• Root Cause Analysis and continuous improvement. 
• Effective communicator with the ability to coordinate across departments (ard Operations, Transport Planning, Finance, IT Systems, External Carriers). 
• High attention to detail with the ability to analyze inventory discrepancies and resolve operational issues quickly. 

What you'll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 20 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate's skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial Base Salary Range: $95,000.00 - $120,000.00

Internal Leveling Code: IC9