Senior Payroll Specialist

Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.

Job Description:

Role Overview
We are seeking a high‑caliber, analytical, and seasoned Senior Payroll Specialist to lead our multi‑country payroll operations. This is a critical, high‑impact role that goes far beyond transaction processing. The ideal candidate is a trusted payroll and employment tax expert with a deep understanding of compliance, a strong command of ADP Workforce Now, and proven experience navigating the complexities of U.S. multi‑state, Canadian, and Chilean payroll environments.

Reporting to the Senior Payroll Manager within the Human Resources Operations team, this individual will bring an “audit‑ready” mindset, thrive in a fast‑paced environment, and proactively drive process improvements through automation, accuracy, and strong cross‑functional partnership.

Key Responsibilities

• Lead end‑to‑end payroll processing for multi‑state U.S. payroll, as well as Canadian and Chilean payroll cycles, ensuring accurate calculation of wages, overtime, and statutory deductions

• Serve as the subject‑matter expert for employment tax compliance, including federal, state, local, and international (Canada and Chile) tax regulations and wage and hour laws

• Manage payroll tax registrations in new jurisdictions and oversee year‑end processes and filings (including W‑2s, T4s, and other statutory reporting)

• Calculate and withhold taxes related to equity compensation, including stock option exercises and equity vesting

• Manage complex benefit deductions and ensure accurate mapping and posting to the General Ledger

• Perform full‑cycle payroll reconciliations, including journal entries, GL audits, and variance analysis

• Coordinate payroll funding requests with Treasury and ensure SOX compliance and internal controls are consistently met

• Identify and implement opportunities for automation and process optimization within ADP and Workday to improve efficiency, accuracy, and data integrity

• Act as the primary point of contact for employee payroll inquiries and business partner questions, delivering high‑quality customer service and effective issue resolution

Required Qualifications and Experience

• Minimum of 6 years of experience in multi‑state U.S. payroll processing, with at least 4 years focused specifically on payroll tax and employment tax compliance

• Hands‑on experience processing Canadian and Chilean payroll is highly preferred and may be required for the role

• Expert‑level proficiency in Microsoft Excel, including XLOOKUPs, Pivot Tables, and data validation

• Advanced experience with ADP Workforce Now is required

• Bachelor’s degree required; Certified Payroll Professional (CPP) designation is a strong plus

• Demonstrated ability to resolve complex payroll and tax discrepancies while managing high‑volume, competing priorities

• Strong communication skills with the ability to clearly explain complex payroll and tax concepts to diverse stakeholders

Additional Skills

• Experience managing company‑issued stock plans and equity vesting

• System experience with Workday Payroll

• Bilingual Spanish skills are a plus to support Chilean operations

Our Culture

At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.

Unleash Voices

We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.

Customer Fluent

Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.

Infinite Impact

We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.

All In

We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.

Equal Opportunity Employer
At Fluence, we believe great teams are built on a collaborative and connected culture. We’re proud to be an Equal Opportunity Employer and welcome qualified applicants of all backgrounds. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other status protected by law.

Work Authorization
To join our team, you’ll need to be legally authorized to work in the United States at the time of application and throughout your employment, without the need for employer sponsorship. Please note that Fluence does not sponsor work visas for this position.