Office Manager / Executive Assistant

Remora is hiring a talented individual who is also agile enough to provide both Office Manager & Executive assistant support. This individual will serve as a critical hub for the organization by supporting the leadership team, managing the daily operations, and building internal systems that enhance efficiency and communication across the company. This person will ensure that our executives can operate at their highest level, the office environment remains organized and effective, and the company is set up for seamless coordination as we scale. 

We're building carbon capture for trains and trucks. We generate revenue for railroads and trucking companies by extracting, purifying, and selling CO2 from their exhaust. Our technology can capture up to 90% of the CO2 in the vehicle's exhaust, while also reducing soot, particulate matter, and NOx.  

We've partnered with some of the largest railroads and trucking companies, including Union Pacific, Norfolk Southern, Ryder, and Werner. We've now raised $117 million from prominent investors, including Lowercarbon Capital, Valor Equity Partners, Union Square Ventures, First Round Capital, and Y Combinator. 

Responsibilities: 

Plan & Develop operational systems and support infrastructure: 

• Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows.
• In partnership with the People team and IT support onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one
• Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings. Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place. 

Execute key administrative and operational functions with precision: 

• Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders.
• Serve as the point person for all office operations — overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management.
• Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors.
• Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments. 

Collaborate across teams to support culture, communication, and coordination: 

• Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics.
• Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities.
• Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications.
• Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers. 

Requirements: 

• Bachelor’s degree or equivalent experience in administration, operations, business, or a related field.
• 3–5+ years of experience in a hybrid office/admin/executive support role. Experience working directly with senior leadership or at a fast-paced startup is strongly preferred.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with communication tools like Teams. Familiarity with light financial tools (e.g., Bill.com, Brex, Navan) is a bonus.
• Strong understanding of office operations, executive-level scheduling and communication, and administrative best practices. Familiarity with internal event planning and vendor coordination is ideal.
• Excellent organizational and communication skills. Calm under pressure, comfortable juggling multiple priorities, and eager to take ownership of tasks both large and small. 

Here’s what we value:

• Mission First: We are laser-focused on our mission. We have chosen to take on the defining challenge of our time, and we don’t shy away from the hard decisions required to put our mission first, no matter how tough. The world needs our technology and it won’t happen any time soon if we don’t make it happen. We are a low-ego team, and we prioritize the mission over our self-interest. We think strategically with an eye to the long term, and we clearly separate what must be done well now, and what can be improved later, despite ambiguity.
• Burning Urgency: Our hard-core intensity and work ethic match the crisis we’re in. We have a strong bias toward action, and we execute with focus and speed. In the absence of guidance, we take charge, lead our teammates, and accomplish our goals. We aren’t afraid to change course when something isn’t working, and we find solutions even when it seems like there are none. We are cool under pressure, and our quiet determination and drive are unwavering. We relentlessly push ourselves and each other to improve. We don’t accept adequate performance. Excellence is the expectation. Many would say our standards are unreasonably high, and many would say our goals are unreasonably bold, but we are hungry to be exceptional. We will never give up, no matter what. If we get knocked down, we get back up, every time. We will not fail.
• Uncompromising Honesty: We are always honest with ourselves, our teammates, our customers, our investors, our suppliers, our communities, and all of our partners, especially about what’s not going well and what we don’t know. When we see issues, risks, or challenges, we speak up, and when we make mistakes, we admit them proactively and take full accountability. We challenge others directly when we disagree, even when it’s uncomfortable, and we seek this uncompromising honesty from others.
• Treat People Exceptionally Well: We care intensely about everyone who is on this mission with us, and our standard is exceptional respect for our teammates, partners, and communities. Teammates who bring different perspectives and backgrounds are essential to our success, and we empower everyone to share their voice. We listen to truly understand. We constantly encourage and help our teammates, and inspire each other with our enthusiasm and optimism.
• Joyful Curiosity: We love to learn, and we learn quickly. We explore the unknown with wonder and excitement. We reason from first principles. We generate original ideas with an open mind and test them quickly in the real world. We take risks and adapt as we discover more. We explore many ideas in parallel, and we don’t count on a silver bullet solution. We share our ideas freely with our teammates. We are skeptical about conventional wisdom, and we question every assumption and requirement. We are always looking for ways to simplify. We are rigorous and attentive to detail. We are eager to understand all aspects of our business and technology, and we contribute effectively outside our individual specialties. We never stop learning.

Logistics:

• Location: Wixom, MI

Compensation and Benefits:

• Salary: $65,000 - $85,000
• Competitive Stock Options
• Healthcare (Aetna)
• Dental
• Vision
• Retirement (401k)
• Student loan assistance
• Three Weeks of paid time off
• Eleven Holidays off 
• Dependent care assistance (childcare or eldercare)
• Parental leave
• Unlimited sick and compassionate leave
• Employee development and coaching
• Office setup (remote) or relocation (in-person) stipend

Studies show that many qualified candidates hesitate to apply unless they meet every listed qualification. If you’re enthusiastic about this role—even if you don’t meet every requirement—we encourage you to apply. We’re most excited to work with people who learn quickly and want to tackle the climate crisis.