Fluence (Nasdaq: FLNC) is a global market leader delivering intelligent energy storage and optimization software for renewables and storage. Our solutions and operational services are helping to create a more resilient grid and unlock the full potential of renewable portfolios. With gigawatts of successful implementations across nearly 50 markets, we are transforming the way we power our world for a more sustainable future. For more information, please visit fluenceenergy.com.
Job Description:
Role Overview
We are seeking an experienced and values-driven HR Operations Specialist to join our EMEA team and support Fluence's continued growth. In this role, you will bring your expertise and knowledge to strengthen our HR Operations function while helping us maintain our culture of integrity and excellence.
You will own critical HR Operations activities across the EMEA region, enriching the employee experience through operational excellence, system optimization, and collaborative problem-solving. You will also play a key role in ensuring HR compliance and audit readiness across the region, supporting both internal governance requirements and external regulatory obligations.
Key Responsibilities
Compliance & Audit
- Prepare and support HR audits and compliance activities across EMEA, including global initiatives such as SOX controls and local statutory audits. Coordinate with internal and external auditors, prepare audit documentation, ensure HRIS data integrity, and implement corrective actions as needed
- Ensure all operational processes, procedures, and policies remain aligned with current employment law and compliance requirements across all EMEA locations
HR Systems & Data Management
- Maintain the personnel-relevant organizational structure in our HRIS (Workday), ensuring accuracy and timeliness of all records
- Manage the full-cycle employee data lifecycle from onboarding to offboarding, including system maintenance and data quality assurance
- Develop, propose, and implement methods, processes, and programs that enhance HR Operations effectiveness
Payroll & Compensation
- Support and oversee payroll-related processes across multiple EMEA countries, including wage calculations, tax retentions, and bonus payments
- Handle absences, overtime, and special payment processing
- Manage fixed-term contracts, contractual amendments, and related documentation
Stakeholder Support & Governance
- Advise managers and employees on all operational personnel matters with responsiveness and high-quality guidance
- Collaborate with internal and external stakeholders to prepare reports for management and regulatory authorities
- Deliver best-in-class operational HR support to internal customers with outstanding service orientation
- Help shape and develop the HR function across EMEA, contributing to our world-class HR team development
Required Qualifications and Expertise
Languages
- Fluent in German and English (mandatory); proficiency in Dutch, Italian, or Polish is a plus
Professional Experience
- Several years in operational HR roles managing the full lifecycle of HR operations in an international environment
- Extensive payroll experience across multiple European countries (German payroll expertise is mandatory)
- Familiarity with collective bargaining agreements is a significant plus
- Experience with HR shared services models is advantageous
Competencies & Soft Skills
- Highest level of integrity and demonstrated ability to handle confidential information with discretion
- Strong problem-solving orientation with a results-driven mindset
- Excellent conflict resolution and relationship-building skills, with ability to collaborate effectively across levels
- Demonstrated ability to make sound administrative and procedural decisions on sensitive matters
- Exceptional attention to detail with a commitment to data accuracy
- Excellent written and verbal communication skills, adapted to diverse audiences and contexts
- Strong organizational skills with ability to track, prioritize, and execute multiple concurrent projects in a fast-paced environment
Technical Skills & Tools
- Proficiency with Microsoft Office Suite
- Experience with HRIS systems (Workday experience is a plus)
- Familiarity with invoice handling and procurement systems is advantageous
Personal Attributes
- Energetic and proactive with a hands-on approach to problem-solving
- Self-sufficient and capable of building strong relationships independently
- Demonstrates systematic thinking and attention to detail in data-intensive work
Our Culture
At Fluence, our culture is the foundation that drives our ambitious growth strategy and fuels our mission to transform the future of energy. Our core cultural pillars empower us to innovate, collaborate, and lead with purpose, ensuring we continue to deliver unparalleled value to our customers and the world.
Unleash Voices
We believe every voice matters. We encourage openness, active listening, and decisive action to create a culture where everyone has the opportunity to contribute to our success. We foster an environment where diverse perspectives are heard and valued, driving innovation and progress.
Customer Fluent
Our customers are at the heart of everything we do. We’re committed to delivering exceptional value that exceeds expectations by understanding our customers' needs and adapting swiftly to meet them. Our deep focus on customer satisfaction drives us to continuously improve and innovate.
Infinite Impact
We are committed to creating the impossible. We push boundaries to deliver sustainable, game-changing solutions that shape a brighter, more energy-efficient future for all. Our team is passionate about making a lasting impact that will resonate for generations to come.
All In
We are all in for growth. Our teams are relentlessly focused on identifying and seizing opportunities that propel us forward. We embrace an ownership mindset, pushing ourselves and each other to accelerate progress and create lasting success.