AP Specialist

The Accounts Payable Specialist reports to the Accounts Payable Manager and is responsible for accurately and efficiently processing a high volume of accounts payable transactions. This role provides essential support in ensuring timely vendor payments, maintaining compliance with company policies, and upholding a high standard of accuracy and attention to detail.

Responsibilities

• Process day-to-day accounts payable invoices accurately and in a timely manner to ensure vendors are paid as scheduled.
• Enter invoices for assigned entities and provide support/customer service related to those entities.
• Match and reconcile invoices to purchase orders; obtain proper approvals for invoices without purchase orders.
• Accurately code and process invoices, including imports from external programs, in compliance with company financial policies and procedures.
• Manage the departmental AP mailbox and respond promptly to vendor inquiries and internal requests.
• Scan, organize, and maintain vendor invoices with proper naming conventions for posting by the Corporate AP Manager.
• Investigate and resolve invoice or payment discrepancies; reconcile vendor statements as needed.
• Maintain accurate vendor files and correspondence to support smooth payment processing.
• Assist with month-end close and other AP-related projects or tasks as assigned.

Qualifications 

• Minimum of 2 years’ experience in accounts payable or related accounting function.
• High school diploma or GED required.
• Strong attention to detail with a high degree of accuracy in processing invoices and payments.
• Proven ability to manage high transaction volumes while meeting tight deadlines.
• Proficient in Microsoft Office (Excel, Outlook, Word) and accounting/ERP systems; comfortable learning new software.
• Excellent written and verbal communication skills with the ability to interact effectively with vendors and colleagues at all levels.
• Strong organizational and time management skills with the ability to prioritize and follow through on pending issues.
• Analytical and problem-solving mindset, with the ability to investigate and resolve discrepancies independently.
• Adaptable and open to change, with a willingness to learn new skills and processes.
• Demonstrated ability to handle confidential financial data with integrity and discretion.
• Collaborative team player with strong interpersonal skills, while also being a motivated self-starter able to work independently.

Preferred Qualifications - What Will Set You Apart

• Experience with Microsoft Dynamics

Working Conditions

• Hybrid role – Tuesdays and Thursdays are in-office days.