Administrative Project Coordinate

At Canadian Solar, our vision is to make lives better by bringing electricity powered by the sun to millions of people worldwide. As a leading manufacturer of solar panels, inverters, and energy storage solutions, we've been an industry front-runner since our founding in 2001. Our commitment to sustainability is reflected in all parts of our organization as we navigate the complexities of a booming industry.

Throughout Canadian Solar's subsidiaries, e-Storage, Recurrent Energy, MSS and CSI Solar Co., we invest in our employees' growth. Our training programs and promotional opportunities ensure we all can continue to learn. We understand the importance of work-life balance and provide various flexible work options to support our employees' well-being. Join our team to "Make the Difference" by creating a lasting positive impact on the world and the communities where we operate.

Canadian Solar Inc. is one of the world’s largest solar modular producers. As a leading vertically integrated provider of ingots, wafers, solar cells, solar modules, solar power systems and specialized solar products, Canadian Solar delivers uncompromising value to its customers across the globe.

Position Title: Project Coordinator (Mandarin Required)

Department: GM Office

Reports To: General Manager

Location: Shelbyville, Kentucky

Description:

The Project Coordinator will oversee daily administrative and project-related tasks, ensuring effective communication between Chinese supporting team and U.S.-based partners. This role involves managing logistics for visiting executives and engineers and supporting the General Manager with administrative duties. Working hours for this position are non-standard; flexibility will be required.

Responsibilities:

Translation and Communication:

• Provide translation support for the Chinese support team during technical meetings (online and offline) with U.S. suppliers and government officials.
• Ensure clear and efficient communication between Chinese team and U.S. partners, addressing language and cultural differences.

Travel and Logistics Coordination:

• Arrange travel, lodging, and transportation for all executives of the Kentucky e-storage company, as well as Chinese team visiting Kentucky.
• Oversee dining arrangements and ensure smooth local transportation logistics for both U.S.-based and visiting teams.

Executive Assistance to General Manager:

• Manage the General Manager’s schedule, appointments, and correspondence.
• Assist in preparing reports, presentations, and meeting materials.
• Handle confidential information with professionalism and discretion.
• Manage expense tracking and reimbursement processes.
• Assist with onboarding new employees by preparing workspaces and completing administrative setup.

Administrative Support:

• Manage calls, emails, and correspondence to ensure timely responses.
• Handle mail distribution, shipping, and receiving of packages.
• Support visitors, maintaining a friendly and professional office environment.
• Maintain inventory of office supplies and oversee office equipment maintenance.
• Establish relationships with vendors providing administrative services, ensuring high-quality support and cost-effectiveness.
• Assist in completing the administrative work of the factory and ensure smooth office functions, coordinating administrative tasks, and assisting with office-related needs.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Qualifications and Experience:

• Bachelor’s degree or above, human resources, psychology and other related majors are preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong bilingual communication skills (English and Mandarin) are essential.
• Exceptional organizational skills with the ability to prioritize tasks effectively.

Preferred Experience:

• Experience in a multinational manufacturing environment.
• Previous roles as an Executive Assistant or Project Coordinator.

Compensation and Benefits:

Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement. Our generous benefits package includes a 401(k) Retirement Plan, medical/dental/life/disability program, PTO and sick days. This is a full-time position.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.