Sourcing & Onboarding Associate

Are you highly organized, proactive, and passionate about connecting the right people to the right roles? We’re looking for a Sourcing & Onboarding Associate to join ClearSource and support our end-to-end recruitment and onboarding efforts.

In this role, you’ll be responsible for sourcing qualified candidates, supporting recruiters with pipeline management, and ensuring all pre-hiring and onboarding requirements are completed accurately and on time. You’ll collaborate closely with recruiters, hiring managers, HR, and external vendors to ensure a smooth, compliant, and positive candidate experience from sourcing through onboarding.

If you enjoy talent sourcing, candidate coordination, and playing a key role in getting new hires ready for day one, this role is for you.
 

What You’ll Be Responsible For

Candidate Sourcing & Pipeline Management

• Partner with Recruiters and Hiring Managers to understand hiring requirements, role specifications, and sourcing priorities per account
• Source and identify qualified candidates through multiple channels, including job portals, LinkedIn, referrals, databases, and other sourcing platforms
• Build and maintain a strong talent pipeline to support current and future hiring needs
• Conduct initial resume screening to assess candidate qualifications and job fit
• Perform candidate outreach, including initial contact, follow-ups, and response coordination

Recruitment Coordination & Tracking

• Maintain accurate and up-to-date candidate information in the ATS and sourcing databases
• Track sourcing activities, candidate status, and progress against hiring targets
• Endorse qualified candidates to recruiters for further assessment and interviews
• Ensure sourcing timelines are met to support onboarding and training start dates
• Prepare and update sourcing reports, trackers, and dashboards as instructed
• Utilize sourcing tools and databases effectively (e.g., LinkedIn Recruiter, job boards, MS Excel)

Onboarding & Compliance Support

• Support onboarding activities by coordinating and tracking pre-hiring requirements, including Background Investigation (BI) and Pre-Employment Medical Examination (PEME)
• Ensure all required documentation is complete, accurate, and submitted to HR on time
• Coordinate with internal teams and vendors to support onboarding and compliance requirements
• Track BI and PEME progress and escalate potential delays with sufficient lead time

Collaboration, Compliance & Values

• Adhere to recruitment policies, data privacy guidelines, and compliance standards
• Proactively discuss sourcing or compliance challenges with the Manager/Immediate Superior and recommend necessary actions
• Support initiatives that align employees with ClearSource’s mission
• Live and demonstrate ClearSource Core Values: Customer First, Personal Accountability, Humble Courage, Hungry, Happy & Healthy

What We’re Looking For

• Bachelor’s degree in HR, Business Administration, Psychology, or a related field (preferred)
• Experience in talent sourcing, recruitment coordination, or onboarding support is an advantage
• Strong sourcing and candidate screening skills
• Excellent communication, follow-up, and organizational abilities
• Comfortable using ATS platforms, sourcing tools, and tracking spreadsheets
• Ability to manage multiple priorities in a fast-paced recruitment environment

What We Offer

ClearSource offers a competitive compensation package and meaningful opportunities for growth. We foster an inclusive, high-performance culture where your contributions truly matter. Our benefits include:

• Paid Time Off (PTO) – because work-life balance matters
• Hybrid setup with strictly onsite requirement during onboarding day
• Outstanding career growth opportunities
• A fun, innovative, and energetic team culture
• Skills and professional development programs
• Free meals for onsite employees

At ClearSource, our mission is simple: Making Lives Better for our employees, our clients, and their customers. If you’re ready to support sourcing excellence and seamless onboarding, we’d love to hear from you.